Privacy Policy
The Condominium Owners Network (“CON”, “we”) is a volunteer group of condo owners in Ontario. We try to collect only what we need, use it only for the reasons below, and handle it in line with Canadian privacy principles.
What we collect
- LDDC sign-up form: your name, email, phone, mailing address, condominium corporation and unit(s), whether you are on title, your interest level and contribution range, and the consents you tick.
- Owner verification forms (for example MSCC 353): your name, email, phone, unit number, Property Identification Number (PIN), and the confirmations you tick. Parcel Register PDFs and photo ID are sent by email to owners@condoownersnetwork.com, not uploaded on the site.
- Contact form: your name, email, subject and message.
- Subscribe form: your email, your name if you give it, and the page you subscribed from.
- Technical data with each submission: the date and time, your IP address and your browser’s user-agent string. We keep these to prevent spam and abuse.
We do not use advertising or analytics trackers. The site sets one short-lived security cookie (csrf) to protect the forms. Cloudflare Turnstile, our anti-bot check, processes limited browser and device signals to tell people from bots.
How we use it
- To coordinate the owners’ expression of interest in engaging condo counsel and, with the consent you give on that form, to share your sign-up details with LDDC for that purpose.
- To reply to your messages.
- To send email updates to subscribers.
- To keep the site secure and prevent abuse.
Who processes it
The site and its database run on Cloudflare (Cloudflare Workers and Cloudflare D1). Cloudflare may process data in Canada, the United States or other countries. Apart from LDDC (sign-ups, with your consent) and the service providers that run the site, only CON volunteers who need the information to coordinate or reply have access. We may disclose information where the law requires it.
We do not sell, rent or trade your personal information.
How long we keep it
We keep information only as long as needed for the purposes above, then delete it. Subscribers stay on the list until they unsubscribe.
Your choices
- Unsubscribe: email owners@condoownersnetwork.com with “Unsubscribe”, or use the unsubscribe link in any update email.
- Access, correction or deletion: email us and we will help. Information already shared with LDDC is also held by LDDC under its own privacy policy.
Contact
Questions or concerns: owners@condoownersnetwork.com. CON is based in Ontario, Canada. If you’re not satisfied with our response, you can contact the Office of the Privacy Commissioner of Canada.
Changes
We may update this policy. The effective date above will change when we do.